Maplewood
Incorporated in 1896
150 Middle Road
Statement of Policy
The Rules and Regulations for Maplewood
Cemetery are reviewed and approved by the Maplewood Cemetery Board of Directors
and the NY State Division of Cemeteries, to serve as governance for the safety,
operations and maintenance functions of Maplewood Cemetery, Henrietta, NY.
These Rules and Regulations have been developed for the
mutual protection of
Lot owners and the cemetery as a whole while maintaining the cemetery in a condition wherein
individual solace and memory may be sought. The memorial intent of those who
care for those interred can be accommodated to a greatest degree possible
without unduly disturbing the peaceful and reverent intent of Maplewood Cemetery
and to create and preserve its beauty.
Lot
owners, persons visiting and those contracted to work within the cemetery will
be expected to abide by such rules and regulations.
Graves: Ownership, Interments and Visitation:
1)
All graves-lots in the Maplewood Cemetery are
sold in accordance with the provisions of the laws of the State of New York and
shall not be used for any other purpose than as a burial place for deceased
human beings. Pet
interments are addressed in Appendix A. No
graves-lots are to be purchased or used for pet interments only.(All Cemetery property is owned by the Maplewood Cemetery Association,
Inc. The real property is not sold when a grave-lot is sold. The rights to use
a specific grave-lot are sold to members of the Maplewood Cemetery Association.
The purchase of a grave makes the owner a member of the Maplewood Cemetery
Association and entitles the owner to participate in the Association).
2)
Graves-lots that are available
for sale
measure 42” or 45” (W) x 10’ (L) in size, depending on the sections as
determined by the Maplewood Cemetery Board of Directors.
The
Cremation Area graves measure 42” x 5’.
Not all graves or sections
may be available for sale at a given time.
3)
No interment shall be allowed without
permission being first obtained from Maplewood Cemetery Association. At the
time of interment, the following information must be furnished:
·
Documents: A Burial – Transit
Permit or a Certificate of Cremation that provides:
a)
Name of
deceased
b)
Age of
deceased - including date of birth, if known
c)
Place
of birth of deceased, if known
d)
Date of
death
e)
Time
and date of interment
f)
If not
an adult -the names of parent(s) or legal guardian(s)
·
Payment is required at the
time of interment. Payment required may include the grave opening, any
remaining balance on the grave purchase and any additional charges.
·
All burial documents and
payment
shall be presented upon arrival in the cemetery by the funeral director,
next of kin or designated agent.
4)
Interments in a lot are restricted to those
entitled to burial therein according to the terms of Section 1512 of the
Not-for-Profit Corporations Law. Written request for burial of those not
entitled to burial according to Section 1512 must be filed with the Maplewood
Cemetery Association by the lot owner(s).
Authorization letters from Deed owners are
required to specify who is authorized to be buried in a specific grave if the
names are not the Deed owner’s.
5)
Cremated remains will not be permitted to be
scattered in any part of the Cemetery. Interment of cremated remains will be
permitted only in appropriate rigid receptacles such as wood, metal, plastic or
concrete.
6)
Minimum Notice:
Maplewood Cemetery requires a minimum of 24 hours notice with specific burial
information and location in order to prepare the site of the funeral.
7)
All interments,
including cremation (cremains), shall be done
under the supervision of the Maplewood Cemetery Association Superintendent or a
Trustee.
8)
The cemetery is available for burials 6 days a week,
Monday through Saturday, from
9 AM to 4 PM. Graves will not be opened when
severe weather conditions warrant such refusal, as determined by the Superintendent.
9)
Additional charges incurred for the opening of graves due to weather conditions or other
circumstances will be charged to the family or funeral home requesting the
grave opening.
Every effort will be made to accommodate requests,
however, permission will be granted subject to availability of staff and
weather conditions that allow gravesites to be located and opened without
damage to cemetery property or other gravesites.
10)
Generally interments will not be made on Sundays or
Holidays: Graves may be opened on Sundays or holidays, for an
additional fee and approval from the Maplewood Cemetery Superintendent.
Every
effort will be made to accommodate requests, however, permission will be
granted subject to availability of staff and weather conditions that allow
gravesites to be located and opened without damage to cemetery property or
other gravesites.
11)
Disinterment will be allowed, provided the
provisions of Section 1510e of the Not-for-Profit Corporations Law are
complied with and the required documents are provided to Maplewood Cemetery.
12)
Lot transfer, Cemetery Buy-Back:
Except as
provided for in Section 1513c of the NY Not-for-Profit Corporation Law (NPCL),
no lot owner may transfer his or her lot.
Maplewood Cemetery may
reclaim
/ buy-back graves/lots of owned, unused and unmodified graves not wanted by lot
owners. The following requirements are from NY Section 1513 NPCL:
a)
A
lot cannot be sold if it contains bodies or cremated remains.
b)
If
there are no bodies or remains, the owner must first offer the lot back to the
cemetery corporation (Maplewood Cemetery) at the original purchase price.
c)
If
the cemetery corporation is not willing to pay that price, the lot owner may seek
a buyer.
d)
The
NY State “Application for Approval to
Transfer Cemetery Property” must be completed. A buyer’s name and address
must be submitted on that application to the Maplewood Cemetery Association for
approval.
e)
The
original deed must be presented to the cemetery corporation (Maplewood
Cemetery), which will then prepare a new deed upon approval.
The deed replacement
fee applies.
f)
The
application form and application instructions are available from Maplewood
Cemetery on request.
g)
Maplewood
Cemetery also requires that there be no additions or modifications to the
grave(s)/lot(s) such as monuments, foundations, or gardens. Additional fees may
be required to restore the modified grave(s)/lot(s) before transfer or buy-back
can occur.
13)
Lot owners are prohibited from allowing
interments to be made on their lots for compensation.
14)
The full purchase price of a grave must be paid
before a Deed will be issued.
a)
No use or modification of the grave will be
allowed before full payment is received. This includes burials, interments,
inurnments and installation of any monument, marker, planting or garden.
b)
Purchase price of all graves-lots shall include
permanent
maintenance. This provides for general mowing and maintenance, but does not
include grave site garden maintenance.
15)
All persons and vehicles
while attending a funeral, in a funeral procession, visiting, or otherwise on
cemetery property will be under the control of the
Superintendent
of Maplewood Cemetery.
Behavior, actions, or items
determined by the superintendent to be inappropriate, unlawful, or possibly
dangerous will be reported to the Monroe County Sheriffs. The superintendent
may require additional limitations or restrictions during periods of funeral
related activities or maintenance / contractor related activities.
16)
Visitation:
The cemetery is usually open for visitation 7 days a
week during daylight hours (dawn to dusk).
Maplewood Cemetery is an active cemetery that
may have multiple events and services being conducted at any given period of
time. Visitors are responsible for observing and responding appropriately to
any events, activities, or weather conditions that may impact the ability to
visit safely. Maplewood Cemetery strives to promote safety for all events and
activities but does not assume responsibility for visitor’s decisions and
actions while at the cemetery. Children under age 15 must have adult
supervision at all times
and are
responsible for their care and conduct at all times.
17)
Events:
Public or private gatherings or events must request permission
and receive approval from the Maplewood Cemetery Superintendent a minimum of 24
hours before the planned event.
18)
No alcoholic
beverages to be consumed on cemetery
grounds.
19)
Parking:
Please restrict driving, turning, and parking to the
roads,
not on the grass. The cemetery
roads vary in width, so please find a parking area that will not impede other
traffic flow or access to maintenance areas.
20)
Laws:
All applicable federal, NY State, Monroe County and Town
of Henrietta laws are in effect at Maplewood Cemetery. This includes animal
control laws enforced by the Town of Henrietta. It shall be the duty of the Superintendent
or Trustees to report any violations to the Police Department who shall then
prosecute any such offense as defined by law.
Grave and Monument Rules:
21) Standard allowed grave configurations: The following are
the 3 approved grave configuration standards allowed in this cemetery. Any
requests for variations to the standard grave configurations must be submitted
in writing in advance of any grave usage. These requests require Maplewood
Cemetery Board of Director or Officer review and decision. The proper
documentation and payment is required for each person to be interred before any
interment can occur. (See diagram below)
Standard
Allowed Grave Configurations:
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Notes:
Urn: An urn, usually
concrete or plastic, of standard size for interring cremated remains.
Monuments and Benches
that include cremation openings or niches for interment are allowed and must
conform to all the standard monument Rules and Regulations.
22)
Concrete
Vaults or concrete grave liners are required for interments in Maplewood
Cemetery. Effective for lots
purchased after January 1, 1985, in 19 NYCRR Part 201, section 201.6 allows
cemeteries to require the use of concrete vaults or concrete grave liners that
meet the NYSCRR Part 201 section 201.6 minimum specifications. Any exceptions
will require a one-time grave maintenance fee be added to the standard
interment fees.
23)
Monuments shall be allowed on a grave-lot and it shall be set
in accordance with the general plan of the cemetery.
a)
Payment: No monuments will be allowed until the
grave(s) / lot and monument foundation are paid in full.
b)
Foundations: No monument will be allowed to be
delivered to the cemetery until the concrete monument foundation is
installed and ready to receive the monument.
c)
Locations: Upright (above ground level) monuments
must be installed in the designated monument area of the grave. Flush (even
with ground level) monuments or markers may be installed in the monument
area or in designated footer area at the foot end of the grave. Any
variations must be approved by the Maplewood Cemetery Superintendent or the
Board of Directors.
d)
Monuments, markers or plaques
must be made by a professional monument company. Any variations must be
approved by the Maplewood Cemetery Superintendent or the Board of Directors.
e)
Veterans have options on the type and style of
marker, headstone/monument or plaque that can be provided by the U.S.
Department of Veterans Affairs (VA) and installed in Maplewood Cemetery.
The VA may be able to provide the requested marker,
headstone/monument or plaque at no charge to the applicant. Any marker,
headstone/monument or plaque that will be installed in the ground
requires a concrete foundation that is not provided by the VA
and must be paid to Maplewood Cemetery. Some plaques may be mounted to
existing monuments and may not require an additional foundation.
f)
Installation: Monuments and plaques must be installed
by an insured professional monument company or designated insured
contractor. Monument inscription
updates must also be done by an insured professional monument company or
designated insured contractor.
g)
Mowing Collar Required: No monument or foundation shall be
erected unless they are constructed with a 1” (inch) ‘mowing collar’
acceptable to the cemetery superintendent or added by the cemetery.
h)
All
foundations
will be constructed by, or under the direction of the Maplewood Cemetery
Association.
i)
Monument Sizes:
(See size exception notes for Section J ‘Cremation Grave’ Area below):
i.
Maximum monument size for a
single grave is:
36” wide x 16”
deep.
ii.
Maximum monument size for a
double or larger grave is:
60” wide x 16”
deep.
iii.
Maximum monument height is: 48”
iv.
j)
Monuments – Orientation Notes:
All monuments installed in Sections J or K will be installed as follows:
·
Monuments in ‘odd’ numbered rows will face west
·
Monuments in ‘even’ numbered rows will face east
·
(The face is the front of the monument with the primary inscriptions)
·
All monuments in the Section J ‘Cremation Grave’ area will be flush with the
ground and installed at the ‘head’ end of the grave.
k)
Foot stones will be permitted in the cemetery only if
installed flush with the ground, not raised. Any decoration or garden area
is not allowed at any foot stone outside of the ‘Allowed
planting area’ (see diagram).
l)
Bases of all monuments shall be finished true and level so
as to fit on the foundations without wedging or spalls.
24)
No vaults or
mausoleums shall be built above ground
without the permission of the Board of Directors and then only in such
locations as they may approve. No mausoleum will be approved for construction
by the Board of Directors unless a sufficient endowment is set up to provide
adequate income to maintain the structure.
Cemetery Rules
for Monument Gardens:
25)
Allowed
Cemetery
Rules for Gardens – Please limit your
grave markings and plantings to the allowed items in the allowed planting area with
the overall intent of displaying respect and simple elegance for all.
a)
Head Stones-Monuments and flower plantings, not to exceed 36 inches from the head
of the Lot. Flower plantings should not exceed 18 inches in height.
b) Planting areas are restricted to the ‘grave/burial’ side of the monument only. This is usually the ‘east-side’ of the monument, regardless of which way the front of the monument faces for sections A to H. Sections J and K allow garden areas on the ‘grave/burial’ side of the monument, which could be the east or west side depending on the row.
c)
Flowers,
real or artificial, may be added to the allowed planting area only. The sod must be removed in the planting
area. Any improperly planted or improperly maintained flowers, real or
artificial, may be removed. Refer to the ‘Not Allowed’ section below for
other rules regarding the planting area.
d)
American
(U.S.A.) flags, up to 12 by 18 inches
may be placed in approved grave planting area. Flags should be properly secured
to avoid falling on the ground or blowing away. Flags will be removed that have
become damaged or unsightly. Please note that the local American Legion Post and
the Town
of Henrietta usually provide American Flags to all identified veteran’s
graves each year in May, free of charge. These flags are removed in September. Optional
flag holders are available from veteran organizations for a fee and are allowed
in the planting area.
e)
Seasonal and
Christmas wreaths may be added during
the respective season within the allowed planting area and must be removed by March 15th. Cemetery staff will
dispose of all remaining wreathes after this date as part of the cemetery
spring clean-up. Please make sure that you remove your wreaths before March 15th
if you plan to reuse them.
26)
Not
Allowed
Cemetery Rules for Gardens – (many of these items create safety
issues or impede the required maintenance of the cemetery).
a)
Bushes, Shrubs, Rose Bushes, Trees, tall flowers (over 18”)
or other large plantings.
b)
Fences, Stone or plastic edgings. Stones, gravel or chunk-type mulches should
not be used.
c)
Glass or Plastic Blocks or Glass Vases. In general, glass
of any type must not be used.
d)
Wooden Crosses, Shepherd Crooks, banner holders or similar
items.
e)
Encroaching
on adjoining graves. Any items or plantings on the wrong-side of the
monument, or extending beyond the ‘Allowed’ planting area limits will
be considered encroachment.
f)
Novelties
or similar items include: Pinwheels, toys, all flags, banners, and flag or
banner holders. (The U.S. flag exception is noted above in ‘Allowed’ rules
section).
g)
Organic Materials,
such as produce, left in the cemetery will be disposed
of if found to be decaying or creating issues.
h)
Lighting devices including solar powered, battery powered, and all ignition (candle or
lantern) types.
27)
The Cemetery Grounds
Committee reserves the right to
remove any ‘Not Allowed’ objects
and all other objects deemed questionable, including safety, maintenance and
appearance issues, after due notice to the lot owner. Funeral flowers will
usually be removed 1 to 2 days after the day of the interment. Many items may
have sentimental value but can become disruptive to the appearance and
maintenance of the cemetery. Please limit your grave markings and
plantings to the ‘allowed’ items with the overall intent of displaying
respect and simple elegance for all. The cemetery is not responsible
for loss or damage to any of these items or plantings.
28) The lot
owner is responsible for:
a)
Any and all personal garden maintenance.
b)
Plantings and growth to be totally within the planting
area boundaries and must not encroach on adjoining property.
c)
Compliance with the Cemetery Rules and Regulations.
General:
29)
Maplewood
Cemetery does not have the facilities to directly receive or install grave markers, headstones/monuments
or plaques. All deliveries and installations must be handled by an authorized
contractor, approved by Maplewood Cemetery Association.
30)
All work
done in the cemetery shall be done by
cemetery employees, hired contractors, or under the control of the
Superintendent or Board of Directors. This includes grave opening / closing,
foundation installation / removal, and monument installation / removal /
modification. Power mowers or other power landscape equipment, operated by anyone
not authorized by the cemetery is strictly prohibited.
31)
All
contractors,
monument companies,
grave services companies and funeral homes conducting business at Maplewood
Cemetery must provide a valid, current Certificate of Insurance before
being allowed to perform any services in the cemetery
32)
Construction
Season:
Maplewood Cemetery reserves
the right to halt all construction work between November 1 and April 15.
Foundations will not be built during freezing weather.
33)
Heavy
trucking or other vehicular traffic
shall be refused entrance to the cemetery when, in the opinion of the
superintendent, injury to roads and driveways might result.
34)
The Rules
and Regulations may be amended by the Directors of Maplewood Cemetery
Association but no such amendments shall be effective until approved by the New
York State Division of Cemeteries. These Rules and Regulations are
available at the Cemetery, posted on the bulletin board, and available on the web-site
at MaplewoodCemetery.org and have been approved by the New York State Division
of Cemeteries.
Appendix A: INTERMENT OF CREMATED DOMESTIC PETS
(1)
All interments of cremated domestic pets are subject to these
Rules and Regulations, shall
also be subject to all the laws, ordinances, or requirements of the
State of New York, County of Monroe, or the Town of Henrietta.
(2)
Interment of cremated domestic pets shall be permitted subject to the
following conditions:
a.) Interment of cremated domestic pets shall be permitted only when the
interment is incidental to, or in conjunction with the interment of
human remains.
b.)
A valid Pet Disposal Form or other certificate issued by the pet
crematory must be submitted to the Cemetery at the time of interment.
c.)
Interment of cremated domestic pets shall be permitted in full size
single graves in all sections where space is available. Note, a separate
pet inurnment will decrease any available space for future inurnments in
that grave.
d.)
Interment of a cremated domestic pet shall not be permitted in
cremation-sized graves. (Section J Cremation Area)
e.)
There is a maximum limit of 2 cremated domestic pets allowed in a grave
regardless of available space.
f.)
Interment of a cremated domestic pet shall not be permitted in any
burial space that is owned as “family space” in common with others.
g.)
Interment of cremated domestic pets that have been placed in a casket
containing human remains shall be permitted, and will not be charged a
separate fee.
h.)
Scattering of a cremated domestic pet is not permitted.
(3)
The Cemetery reserves the right to refuse interment of a cremated
domestic pet, and to refuse to open any burial space for that purpose.
(4) All
interments of cremated domestic pets must be made at a time and in a
manner scheduled and approved solely by the Cemetery. In the event that
there is a scheduling conflict between the interment
of a cremated
domestic pet and the interment of a human, the human interment shall
take precedence.
(5)
No interment of a cremated domestic pet shall be permitted in any grave
until all charges for such grave are fully paid.
(6)
Additional fees may apply for
a cremated domestic pet interment as listed in the Rates & Charges.
(7) Lot
owners are reminded to consider future interments when designing a
memorial when both humans and cremated domestic pets are to be interred.
Memorialization of the pet is restricted to the owner’s memorial, no
separate memorial is allowed. A memorial with only the cremated domestic
pet’s name or image is not allowed. Memorialization of cremated domestic
pets requires payment of all charges associated with human
memorialization.
(8)
Interment of a cremated domestic pet shall be recorded in the Cemetery’s
permanent record in the same manner as interment of human remains.
(9)
Disinterment of a cremated domestic pet shall be permitted only as
requested by the lot owner who originally requested the interment of the
cremated domestic pet, or by court order, and shall be recorded in the
same manner as the disinterment of cremated human remains.
Limits of Liability:
The Maplewood
Cemetery Association Trustees shall take reasonable precautions to protect Lot
owners within Maplewood Cemetery from loss or damage; but distinctly disclaim
all responsibility for loss or damage from causes beyond their reasonable
control, and, especially from damage caused by the elements, an act of God,
common enemy, thieves, vandals, strikers, malicious mischief makers,
explosions, unavoidable accidents, invasions, insurrections, riots, or order of
any military or civil authority, whether the damage be direct or collateral,
other than as herein provided.
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Feedback, Comments?
Please contact us: (585)
672-1020
Email Us: Info@MaplewoodCemetery.org
More Information at: www.MaplewoodCemetery.org
Copies of these Rules
and Regulations are available
On the website and in the brochure holders on the
Cemetery Signs.